Updated May 2026
SystemFabric “SystemFabric,” “we,” “our,” or “us” respects your privacy. This Privacy Policy explains how we collect, use, store, share, and protect information when you visit our website, contact us, use our services, or interact with any SystemFabric-related tools, workflows, forms, demos, or client portals.
SystemFabric provides practical AI systems, workflows, assistants, automations, knowledge tools, and related consulting services for companies and teams. In doing so, we may collect personal information, business information, usage data, analytics data, and project-related information necessary to operate our website, communicate with you, deliver our services, improve our offerings, and maintain secure systems.
By using our website or services, you agree to the practices described in this Privacy Policy.
We may collect information directly from you, automatically through our website and tools, or from third-party services that help us operate and improve SystemFabric.
We may collect information you choose to provide, including:
When we work with clients, we may receive or process information related to:
We only request access to information that is reasonably necessary to provide our services.
When you visit our website or interact with SystemFabric tools, we may automatically collect certain information, such as:
This information helps us understand how people use our website and services, improve performance, identify issues, and make better product and marketing decisions.
We may use cookies, pixels, scripts, local storage, analytics tools, and similar technologies to operate our website, understand visitor behavior, improve our content, and evaluate the effectiveness of our marketing.
These technologies may collect information about your device, browser, interactions with our website, and usage patterns. Some privacy laws treat cookies and similar tracking technologies as personal data when they can identify or reasonably relate to an individual. EU guidance also notes that some cookies require consent before they are set, depending on their purpose.
We may use tools such as:
These tools may help us understand:
You can usually manage cookies through your browser settings. Depending on your location, we may also provide a cookie banner or consent controls.
We may use the information we collect to:
We do not use client materials to train public AI models unless explicitly agreed in writing.
Because SystemFabric designs and builds AI systems, some client workflows may involve large language models, AI APIs, embeddings, automation tools, vector databases, or related third-party infrastructure.
Depending on the project, this may include services such as:
The specific providers used for a client project will depend on the scope, technical requirements, privacy needs, and agreed implementation.
When we configure AI systems, we aim to limit data exposure where practical and use appropriate controls, such as:
However, AI systems may process inputs, prompts, documents, uploaded files, metadata, or generated outputs through third-party providers depending on the configuration. Clients are responsible for reviewing and approving the providers and architecture used in their own systems.
We do not sell personal information in the traditional sense.
We may share information with trusted third parties when necessary to operate our business, provide services, or improve our website. These may include:
We may also share information:
Where possible, we limit access to information based on role, project need, and service requirements.
“Client Data” means information, files, documents, prompts, workflows, source materials, business processes, or other content provided to us by a client in connection with a project.
We use Client Data only to:
We do not claim ownership of Client Data. Unless otherwise agreed in writing, clients retain ownership of the materials they provide to us.
We may retain limited copies of project-related data for documentation, support, legal, backup, or business continuity purposes unless a different retention period is agreed in writing.
Some SystemFabric projects may require access to third-party accounts, API keys, analytics tools, cloud platforms, AI providers, or other technical systems.
When clients provide access credentials or API keys, we use them only for the purpose of delivering the agreed services. We encourage clients to:
SystemFabric is not responsible for charges, usage, limits, billing issues, or policy violations associated with third-party accounts owned or controlled by the client.
We retain information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:
Retention periods may vary depending on the type of information, the nature of the project, and applicable legal or contractual requirements.
You may request deletion of your personal information, subject to legal, contractual, security, or operational limitations.
We take reasonable administrative, technical, and organizational measures to protect information from unauthorized access, misuse, loss, disclosure, alteration, or destruction.
These measures may include:
No website, service, network, AI system, or storage method is completely secure. We cannot guarantee absolute security, but we work to use reasonable safeguards appropriate to the nature of the information involved.
Depending on your location and applicable law, you may have rights related to your personal information, including the right to:
California privacy law gives certain consumers rights over personal information collected by businesses, including rights to know, delete, correct, and opt out of certain uses or sharing, depending on the business and processing context.
To exercise privacy rights, contact us at:
hello@systemfabric.xyz
We may need to verify your identity before responding to certain requests.
If you sign up for updates, submit a form, or otherwise provide your contact information, we may send you emails about SystemFabric, our services, resources, insights, or related offerings.
You can unsubscribe from marketing emails at any time by using the unsubscribe link in the email or contacting us directly.
We may still send non-marketing messages related to active projects, transactions, security, support, or legal matters.
SystemFabric is based in the United States. If you access our website or services from outside the United States, your information may be processed in the United States or other countries where our service providers operate.
Privacy laws in these countries may differ from those in your jurisdiction.
If we work with clients subject to international privacy requirements, such as GDPR or UK GDPR, we may enter into additional agreements, data processing terms, or project-specific privacy arrangements as needed.
SystemFabric is not intended for children under 13, and we do not knowingly collect personal information from children.
If we learn that we have collected personal information from a child without appropriate consent, we will take reasonable steps to delete it.
Our website or services may link to third-party websites, tools, platforms, or services. We are not responsible for the privacy practices, content, or security of those third parties.
Your use of third-party services is subject to their own privacy policies and terms.
Some browsers offer “Do Not Track” signals. Because there is no consistent industry standard for how these signals should be interpreted, our website may not currently respond to them.
However, you can manage cookies and tracking preferences through your browser settings or any consent tools we provide.
We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal obligations, or business practices.
When we update the policy, we will revise the “Last Updated” date above. If changes are material, we may provide additional notice where appropriate.
Your continued use of our website or services after an updated Privacy Policy is posted means you accept the updated policy.
For questions about this Privacy Policy or how we handle information, contact us at:
SystemFabric
Email: hello@systemfabric.xyz
Website: systemfabric.xyz